Database Guidelines

Guidelines for Adding & Editing Concerts

"Bands" Fields

  • Band Names:
    • Band names should be entered exactly as the official band name, including the correct capitalization, punctuation, or "The".
    • Examples:
      • "The Flaming Lips" is correct, "Flaming Lips" is incorrect.
      • "blink-182" is correct, "Blink 182", "Blink-182", or "blink182" are all incorrect.
    • The official name is determined by how they list their name on their official channels. Their channels are prioritized by:
      1. Their official website
      2. Their official social media accounts
  • Line-up Order:
    • The order of the bands entered on a concert should reflect the reverse order that the bands performed. In other words, the band that performed last (the headlining band) should be listed first. The band that performed first (the opening band) should be listed last.
  • Bands Included:
    • All of the bands that performed should be listed on a concert, regardless of if you saw them or not. If you didn't see a band, you can mark that as 'not seen' on the concert's page after the concert has been created.
    • If you don't know all of the bands that performed, it's ok to only enter the bands that you know did.

"Date" Selector

  • The Date is the date that the concert started.

"This is a multi-day concert" Checkbox

  • Check this box if the concert ran for multiple days or nights (such as a concert that runs for an entire weekend).
  • Do not check this box if a concert happens to run past midnight into the next day. This is not considered a Multi-Day Concert.

"End Date" Selector

  • The "End Date" field will only appear for Multi-Day Concerts.
  • The End Date is the date that the concert ended.
  • If a concert was scheduled to run on Saturday and Sunday, but ends after midnight on Sunday, the End Date should still be entered as Sunday.

"Concert Title or Tour Title" Field

  • If a concert or tour has a specific title enter it here.
  • If it has both a concert title and a tour title, enter only the concert title.
  • Examples:
    • "Lollapalooza 1992"
    • "Mare Vitalis 15 Year Anniversary Tour"
  • If there is no concert title or tour title, leave this field blank and a title will automatically be created from the band list.

"Venue" Field

  • The venue name should be entered exactly as the official venue name, including the correct capitalization, punctuation, or "The".
  • The official name is determined by how they list their name on their official channels. Their channels are prioritized by:
    1. Their official website
    2. Their official social media accounts
  • Examples:
    • "Crystal Ballroom" is correct because that's the official name. "The Crystal Ballroom" or "The Crystal" are incorrect.
  • If the venue is part of a chain of venues that all have the same name in different locations, add a dash and the city name after the venue name.
  • Examples:
    • Hard Rock Cafe has many locations. When entering the Hard Rock Cafe in Las Vegas, enter "Hard Rock Cafe - Las Vegas"
  • This field can be left blank you don't know the name of the venue.

"Location" Field

  • This is the city and state/country where the concert took place. It is not a specific address.
  • Cities in the United States should include the abbreviation of the state they are in as shown the following examples:
    • "Portland, OR"
    • "San Francisco, CA"
  • Cities outside of the United States should include the abbreviation of the country they are in as shown in the following examples:
    • "London, UK"
    • "Mexico City, MX"
    • "Amsterdam, NL"

"Notes" Field

  • The 'Notes' field should only contain facts about the concert. Examples include (but are not limited to):
    • Ticket price
    • Time
    • Setlists
    • Notable moments (such as "The power went out so they played accoustic.")
  • Personal notes (like who you went with, reviews, etc), should not be listed in this field. Those can be posted as a Comment on the concert page.

"Advanced Options" Section

  • "Show the concert title & bands in concert listings" Checkbox: Where there are listings of multiple concerts on a page, selecting this option will include the Concert Title and the Band List in the listing. If this box is not selected, only the Concert Title will be shown. This option is useful when a Concert Title or Tour Title has been entered.
  • "Don't show setlists from Setlist.fm" Checkbox: Concert Archives attempts to pull setlists for the concert from Setlist.fm. Sometimes Setlist.fm includes the wrong setlist though, so selecting this option will disable the setlist from Setlist.fm from appearing on the concert page.
  • "Refresh the setlists from Setlist.fm" Checkbox: This option will check Setlist.fm for new/updated setlists for the concert. This option only appears when editing a concert.

If you have questions or feedback about these guidelines, please email [email protected].org.

Updated on 04/19/2019