Database Guidelines

Band names should be entered exactly as the official band name at the time of the concert, including the correct capitalization, punctuation, or "The".
Examples:

"The Flaming Lips" is correct, "Flaming Lips" is incorrect.
"blink-182" is correct, "Blink 182", "Blink-182", or "blink182" are all incorrect.

The official name is determined by how they list their name on their official channels. Their channels are prioritized by:

If the band has changed it's name, use the official name at the time the concert took place.

For example, the band Together Pangea was originally named Pangea. So if the concert took place in the year 2010, you would enter "Pangea" to reflect the band's official name at that time. If the concert took place in 2018, you would enter "Together Pangea". (We have plans to be able to group name variations in the future so that concerts and stats won't be split among different name listings.)

The order of the bands entered on a concert should reflect the reverse order that the bands performed. In other words, the band that performed last (the headlining band) should be listed first. The band that performed first (the opening band) should be listed last.

All of the bands that performed should be listed on a concert, regardless of if you saw them or not. If you didn't see a band, you can mark that as 'not seen' on the concert's page after the concert has been created. More Info
If you don't know all of the bands that performed, it's ok to only enter the bands that you know did.

Check this box if the concert ran for multiple days or nights (such as a concert that runs for an entire weekend).
Do not check this box if a concert happens to run past midnight into the next day. This is not considered a Multi-Day Concert.

The "End Date" field will only appear for Multi-Day Concerts.
The End Date is the date that the concert ended.
If a concert was scheduled to run on Saturday and Sunday, but ends after midnight on Sunday, the End Date should still be entered as Sunday.

If there is no concert title or tour title, leave this field blank and a title will automatically be created from the band list.

The venue name should be entered exactly as the official venue name at the time of the concert, including the correct capitalization, punctuation, or "The".
The official name is determined by how they list their name on their official channels. Their channels are prioritized by:

"Crystal Ballroom" is correct because that's the official name. "The Crystal Ballroom" or "The Crystal" are incorrect.

If the venue is part of a chain of venues that all have the same name in different locations, add a dash and the city name after the venue name.

For example, Hard Rock Cafe has many locations. When entering the Hard Rock Cafe in Las Vegas, enter "Hard Rock Cafe - Las Vegas".

If the venue has multiple rooms or stages that act as separate venues, add a dash and the room/stage name after the venue name.

For example, Crystal Ballroom in Portland, Oregon has two different venue rooms where bands perform. The larger main room (just called "Crystal Ballroom") and a smaller one called "Lola's Room" which should be entered as: "Crystal Ballroom - Lola's Room".

If the venue has changed it's name, use the official name at the time the concert took place.

For example, The Spectrum in Philadelphia changed it's name several times. If the concert took place in the year 2000, you would enter "First Union Spectrum" to reflect it's official name at that time. If the concert took place in the year 2005, you would enter "Wachovia Spectrum". (We have plans to be able to group name variations in the future so that concerts and stats won't be split among different name listings.)

This is the city, state, and country where the concert took place. It is not a specific address.
Locations should be formated as "City, State, Country". For example:

Location data is standardized using the location database Geonames.org. During the concert creation process, you may be asked to verify the location data you entered. Select the "Verified" location that matches your location when possible (even if it isn't formatted exactly as above). If none of the "Verified" locations are a match, select a location without the "Verified" badge.
For concerts that happen on a cruise ship, the location should be "OCEAN".
For livestream concerts, the location should be "ONLINE".

The 'Notes' field should only contain facts about the concert. Examples include (but are not limited to):

Personal notes (like who you went with, reviews, etc), should not be listed in this field. Those can be posted as a Comment on the concert page.

"This concert was cancelled" Checkbox: if the concert was officially cancelled and didn't happen, check this box. Once the box is check, another option will appear: "URL of rescheduled concert (optional)". If the concert was rescheduled, enter the Concert Archives URL to that concert in this field.
"Show the concert title & bands in concert listings" Checkbox: Where there are listings of multiple concerts on a page, selecting this option will include the Concert Title and the Band List in the listing. If this box is not selected, only the Concert Title will be shown. This option is useful when a Concert Title or Tour Title has been entered.
"Don't show setlists from Setlist.fm" Checkbox: Concert Archives attempts to pull setlists for the concert from Setlist.fm. Sometimes Setlist.fm includes the wrong setlist though, so selecting this option will disable the setlist from Setlist.fm from appearing on the concert page.
"Refresh the setlists from Setlist.fm" Checkbox: This option will check Setlist.fm for new/updated setlists for the concert. This option only appears when editing a concert.

If you have questions or feedback about these guidelines, please email [email protected].

Updated on June 7, 2022